Thursday, December 17, 2009

Do Live Oak Trees Grow at 5280 Feet?

Probably not, but the Denver Public Schools located in the Mile High City have their roots firmly planted with BoardDocs. Project manager John Kechriotis was so anxious to get BoardDocs implemented, he did not want to wait until the software was out of beta, HE WANTED IT NOW!

So with a little work and schedule shifting, we were able to do an accelerated implementation. Tiffany Lambalot turned out to be an exceptional student and after only 4 hours of training, had two complete meetings in the system and a big head start on the January meeting. Another success and paperless in ONE DAY!

The BoardDocs team will return in January to train the board members and the rest of the staff, but if you drive down Grant Street in Denver, you just may see a new Live Oak growing in the snow. I think it looks a lot like the BoardDocs logo.

Thursday, November 19, 2009

Warden School District Goes Paperless!

I'm so privileged to travel throughout the country; seeing places that most folks only have seen in magazines. I have such an appreciation of the sheer beauty of the United States.

Have you ever been to Washington State? It's one of the most beautiful states in our country. The towering trees, the snow capped mountains and the vast desert are gorgeous. (Did she just say desert.... in Washington???) Yep, If you travel southwest from Spokane along I-90 you will drive through a desert plateau; you won't see a tree for miles! In two hours you can go from an urban city, through a desert and into the mountains. Amazing!

Here are a few of my favorite pictures of Washington's beauty, enjoy.

Entering the Cascades

San Juan Islands for whale watching

Driving through the plateau

Warden is a small farming community located in south central Washington. The administration at Warden did an analysis of the costs of producing "paper packets." They estimated that they spend a minimum of $14,000/year but guessed that it's much more! The board members had little problem voting to use the BoardDocs service. It saves money, saves the environment and allows all stakeholders to join in the governance process!

The food is pretty good too! Inca's in Moses Mexican food EVER!

Back to you Laura!

Friday, November 6, 2009

Is White Chocolate REALLY Chocolate? or Chesterfield VA Gets Live Oak

So Ari and I arrive in Richmond VA about an hour before Dawn (Dawn Adams the BoardDocs trainer, not the time of day) and proceed to the Caribou Coffee to check our email and wait for Dawn. We order non-fat no whip mochas. Coffee guys says, "we're out of chocolate, we only have white chocolate." No chocolate? Only white chocolate? How can that be? And is white chocolate really chocolate at all. I mean if chocolate is not only a food, but a color as well, is whilte chocolate really chocolate? These questions are too deep for a Friday morning. I will ponder them later.


Chesterfield County Virginia became the second BoardDocs customer to receive the Live Oak version. Carol, the primary document publisher, had pulled together almost all of the material for a meeting to be held next week. The new system is so simple that she had built almost the entire meeting by the end of the first afternoon! Drag and Drop and categories with no agenda items really make a difference in how long it takes to build a meeting. Changes are easy to make and adjustments are not a big deal. I love that.

The board members really liked BoardDocs and were excited about using it for the upcoming meeting. The idea of having everything right at your fingertips during a meeting is always a big deal for the board.

We expect a lot of discussion regarding the actual process used to build meetings, and Chesterfield was no exception. One thing is true about BoardDocs for each new customer - it makes you sit back and look at the process you use for creating your meetings and minutes. A majority of the time, people do things a certain way simply because they have always been done that way. Discussing the process as part of BoardDocs training really gives our subscribers the opportunity to make the process different, better and more efficient. You can blame it all on BoardDocs! And if your process is exactly the way you want it to be, that is just fine too.

People manager really shined this week as we easily added administrative users. Gotta love People Manager.

So, on to the next implementation in a couple of weeks. More and more pieces are fitting into place with the all new BoardDocs and the functionality just continues to grow.  This thing is simply amazing.

Monday, October 26, 2009

Planning the Work, Working the Plan

Wow... that is the word we are using a lot around here lately.

Wow! The new BoardDocs is so cool.
Wow! So many people want to host training sessions for us.
Wow! There is a lot to do to convert all of our subscribers to the new BoardDocs.

After the first successful new implementation at Toledo Public Schools last week, we are all excited to move ahead.

From a training perspective, the new BoardDocs is going to be fabulous, honestly. This web 2.0 technology is amazing, and let's us do things in easy, intuitive ways. I love that.

We are steadily getting the regional training sessions lined up, and putting a system in place for everyone to sign up for the sessions. Look for announcements via email about dates in your area.

In addition to planning for the regional conversion sessions for 1st quarter of 2010 and beyond, we are also simultaneously planning and installing new subscribers. This multitasking stuff is not for the weak of heart, but heck, we're up to the task.

Next week, Beta customer #2 comes online - Chesterfield County Public Schools in the Richmond, VA area.

Stay tuned, we have a lot to tell you!

Tuesday, October 20, 2009

Holy Toledo!

October 19 -20, 2009

The very first Board of Education to receive the NEW BoardDocs was Toledo Public Schools. We are so excited to finally begin to share this with everyone. The folks at Toledo Public Schools said "we want to be the first district to use the NEW BoardDocs." They are helping us to "fine tune" it so it's ready for everyone very soon.

Ari, Michael, Dawn and Laura were all on hand in Toledo to celebrate the first implementation and training. We loved that the board members were excited and willing to become the first Board of Education in the Nation to use the New BoardDocs! I had fun training them, watching their reactions as I showed them all the new cool things they can do.

Of course -- we love to share BoardDocs, but we also love visiting and learning about the cities and districts we are Laura puts it, "It's all about the food!"

Who can come to Toledo Ohio and NOT have a meal at Tony Packo's.

All the food was terrific and WORTH all the calories!

Such wonderful folks at Toledo Public Schools. We are so thankful that they agreed to be the first district and to help us get it ready for all of you!

Thanks Toledo!

P.S. Nice shoes Cheryl!